Outing Club 2004-2005

Account #302026

Section I - Club Officers

Name	E-mail	Title	Class Year
Cynthia Cacy	cacyc@rpi.edu	ski chair	Senior
Michael Chu	chum2@rpi.edu	Pit Chair	Graduate
Aaron Dulgar	dulgar@rpi.edu	kayak chair	Graduate
Nathan Friedman	friedn@rpi.edu	ice chair	Senior
Neil Grabowsky	grabon@rpi.edu	rafting chair	Senior
David Hubelbank	hubeld@rpi.edu	Member at Large	Sophomore
Mitul Kanzaria	kanzam@rpi.edu	Secretary	Junior
Stuart Linke	linkes@rpi.edu	VP	Sophomore
Kenneth Nowak	nowakk@rpi.edu	President	Junior
Jennifer Zuba	zubaj@rpi.edu	Treasurer	Junior

Section II - Membership History

	2002	2003	2004	2005
Undergrad	0	0	167	190 / 190
Graduate	0	0	22	15 / 15
Waived	0	0	0	0 / 0
Fac/Staff	0	0	1	0 / 0
Non-RPI	0	0	5	10 / 10
Total	0	0	195	215  / 215

Advisor Comment: With a club that mainly request equipment at budgeting time, the E-board when making their decisions was restricted by the fact that you failed to provide an inventory list. If you have one please provide it to the E-Board.

Section III - Club Purpose

To further outing activities among the students at RPI by:
A) Organizing and conducting hiking, camping, kayaking, canoeing, skiing, mountaineering, ice climbing, rock climbing, snowshoeing, cave exploring, rafting, mountain biking, and other similar trips.
B) Creating school interest in the principles of conservation of natural resources.
C) Instructing its members in first aid, correct outdoor procedures, and forest fire prevention.

In general, to do all things necessary and proper to carry out the above purposes, with proper concern for safety, subject to such limitations as may be provided by law or Rensselaer Union.

Section IV - Current Club Activities

Activities Fair:
We participate in the fall activity fair events by rapppelling off of the bleachers inside the field house and distributing information about our club.

Club Led Trips:
Trips go out every weekend and even during the week. These trips range in difficulty from beginner to expert, allowing people of all levels of experience to participate. Interest in kayaking and rafting has been growing, encouraged by twice weekly pool sessions for kayaking practice. Hiking, ice climbing, and winter mountaineering continue to have strong interest with trips going out most weekends. Interest in the Friday night caving trips, cross-country skiiing trips, and local climbing trips continues to be strong. Before the climbing wall on campus was shut down, it was used extensively by club members throughout the year. Mountain biking is an activity which was recently added to our club. It has always been a popular activity with club members, with unofficial trips going out weekly.

Club Led Weekend and Extended Tips:
Our annual Fall Lake George trip (an Intercollegiate Outing Club Association event sponsored by the ROC) is always a popular event with total attendance of over 212 this year, 60 of which were RPI students. Club led weekend camping trips have been frequent, combining other club sponsored activities with the excitement and convenience of camping.

Section V - Goals and Objectives for Fiscal Year 2005

Goal A: Maintain club membership, provide for the normal operation of the club, and encourage participation and provide activities.

Program 1) General supplies for club operations

Program 2) Travel Expenses

Program 3) Spring Banquet

Goal B: Sponsor the Fall Lake George weekend and club social events.

Program 1) Fall Lake George

Goal C: Sponsor local offerings of First Aid and Rescue Courses

Program 1) SOLO Wilderness First Aid Course

Program 2) Whitewater Rescue Course

Program 3) Avalanche Rescue Course

Goal D: Replace worn out equipment, repair damaged equipment, and acquire new equipment to allow safe participation in club activities.

Program 1) Canoeing

Program 2) Caving

Program 3) Ice Climbing

Program 4) Kayaking

Program 5) Climbing Wall

Program 6) Rock Climbing

Program 7) Winter Mountaineering

Program 8) Skiing

Program 9) Rafting

Program 10) First Aid

Program 11) Mountain Biking

Section VI - Realization of Goals and Justifications

Goal A: Maintain club membership, provide for the normal operation of the club, and encourage participation and provide activities.

Program 1: General supplies for club operations

Every year, the club prints flyers to advertise and attract members. It also sends out mailings announcing club meetings and major events. We also attract members by displaying our equipment room (commonly referred to as the Pit) and all of our gear available for loan to members. In order to accurately track hundreds of pieces of gear and the approximately 200 people per year that use it, the Pit requires basic office supplies.

Another source of member acquisition is through our club newsletter, The Cairn, which is published electronically and on paper several times throughout the year. It provides a forum to share trip experiences and club news.

Line #	Description	Quan.	Unit Price	Extended Price
038 038	[1] Photocopying Photocopying	1500 1500	$0.02 $0.02	$30.00 $30.00
009 009	[2] Equipment Room Supples Equipment Room Supples	1 1	$32.00 $32.00	$32.00 $32.00
038 038	[3] Equipment Room Photocopying Equipment Room Photocopying	500 500	$0.02 $0.02	$10.00 $10.00
009 009	[4] Equipment Room Office Maintenance Equipment Room Office Maintenance	1 1	$60.00 $60.00	$60.00 $60.00
009 009	[5] Cairn Disk Space Cairn Disk Space	1 1	$25.00 $25.00	$25.00 $25.00
009 009	[6] Cameras Cameras	2 2	$3.00 $3.00	$6.00 $6.00
009 009	[7] Picture Development Picture Development	2 2	$3.00 $3.00	$6.00 $6.00
		Total Expense		$169.00 $169.00
		Total Income		$0.00 $0.00
		Total Subsidy (or Profit)		$169.00 $169.00

Program 2: Travel Expenses

The restriction on Freshman having cars on campus has adversely affected the club's ability to lead trips. In order to combat this problem, travel subsidies to offset parking and gas costs has been requested.

Many places that we routinely conduct trips to charge a small fee to participants for upkeep of the park and insurance. Therefore, subsidies to minimize the cost for participants is requested.

Line #	Description	Quan.	Unit Price	Extended Price
111 111	[1] Parking and Gas Money Parking and Gas Money	4 4	$10.00 $10.00	$40.00 $40.00
111 111	[2] Park Fees Park Fees	1 1	$200.00 $200.00	$200.00 $200.00
		Total Expense		$240.00 $240.00
		Total Income		$0.00 $0.00
		Total Subsidy (or Profit)		$240.00 $240.00

Program 3: Spring Banquet

Each year, the club holds a spring banquet so that club members can get together one last time before the summer begins.

Advisor Comment: This is the full amount of Union reception money, $3 per RPI student.

Line #	Description	Quan.	Unit Price	Extended Price
114 114	[1] Food For Spring Reception Food For Spring Reception for RPI members	1 1	$225.00 $100.00	$225.00 $100.00
		Total Expense		$225.00 $100.00
		Total Income		$0.00 $0.00
		Total Subsidy (or Profit)		$225.00 $100.00

Goal B: Sponsor the Fall Lake George weekend and club social events.

Program 1: Fall Lake George

Every year, the club sponsors an Intercollegiate Outing Club Association (IOCA) event held on Turtle Island in Lake George, New York. This trip is an RPI and IOCA tradition. It starts on a Friday when we transport all the necessary food and gear to the island via powerboat and ends that Sunday when everyone leaves. Because of the amount of gear and food that must be transported from RPI to Lake George, a truck and 2 powerboats are rented. People take canoes or the powerboat to the island. The powerboats also serve as a backup method of transportation in case of emergency.

Several traditions during the weekend are providing meals and the popular square dance on Saturday night, which requires hiring Square Dance callers and transporting them and their equipment to and from the island. This also requires the use of the powerboats.

Although Fall Lake George is a Large budget item, it should not be seen as an income or an expense since the income is nearly equal to the expenses. Fall Lake George is not done as a fund-raiser, but rather as a tradition which is almost 80 years old.

Line #	Description	Quan.	Unit Price	Extended Price
111 111	[1] Large Truck Rental (for 4 days) Large Truck Rental (for 4 days)	4 4	$85.00 $85.00	$340.00 $340.00
111 111	[2] Power Boat Rental Power Boat Rental	2 2	$720.00 $720.00	$1,440.00 $1,440.00
025 047	[3] Square Dance Band and Caller Square Dance Band and Caller	1 1	$600.00 $600.00	$600.00 $600.00
038 038	[4] Photocopying Photocopying	750 750	$0.02 $0.02	$15.00 $15.00
022 022	[5] Postage Postage	54 54	$1.00 $1.00	$54.00 $54.00
114 114	[6] Food for Fall Lake George Food for Fall Lake George	200 200	$10.00 $10.00	$2,000.00 $2,000.00
111 111	[7] Canoe Rental Canoe Rental	25 25	$50.00 $50.00	$1,250.00 $1,250.00
111 111	[8] Fuel Fuel	200 200	$2.00 $2.00	$400.00 $400.00
006 006	[9] Light Sticks Light Sticks	100 100	$1.20 $1.20	$120.00 $120.00
009 009	[10] Miscellaneous supplies Miscellaneous supplies	1 1	$200.00 $200.00	$200.00 $200.00
111 111	[11] Campsite rental Campsite rental	33 33	$42.00 $42.00	$1,386.00 $1,386.00
RU0 RU0	[12] Canoe Rental Fees Canoe Rental Fees